Send each new starter a single upload link with their onboarding checklist. They upload their ID, right-to-work, and signed offer — no system access required. Everything lands in your dashboard, ready to process.
Free plan · 5 requests · No credit card
The onboarding friction you deal with every cohort
"I don't have a scanner"
They send a photo of their passport taken on a kitchen table. Blurry, at an angle, half the text cut off. HR can't process it. Back to square one.
Distributed hires, scattered docs
One new starter is in London, one is remote in Manchester. Their documents are in different email threads, sent at different times, in different formats.
Start date is Tuesday. It's Friday.
You're still missing the signed contract from three of your five new starters. You've emailed twice. One hasn't even opened the message.
Works for a single new starter or a cohort of 50. Same simple flow either way.
Create a request with your full onboarding checklist — right-to-work, signed offer letter, ID, bank details form. Save it as a template so every new hire gets the same pack.
Drop the upload link into your offer email or use the built-in email feature. Set a reminder so they get a nudge if they haven't uploaded 48 hours before their start date.
All documents arrive organised by hire. Download everything with one click. No inbox hunting, no version confusion, no 'which email did that come in on?'
Collect everything you need for payroll, compliance, and employment records — before the first day. Restrict file types so people send what you actually need, not whatever's on their phone.
Example request
Welcome to the team — document upload
Start date: 1 Apr 2026 · Deadline: 28 Mar 2026
Sent to
Build your standard new hire document pack once and reuse it for every hire. Consistent, compliant, fast.
Set a 48-hour reminder cadence. New starters get nudged automatically — you don't have to chase anyone the Friday before their start date.
No VPN, no HRIS access required. Anyone can upload from anywhere — home office, mobile, abroad.
They don't need to create a company account before they've even started. Just a link. They click it, upload, they're done.
Every new hire has their own request. All their documents live together, not scattered across email threads.
Accept only the formats your HR system can process. No more HEIC phone photos when you need a PDF scan.
"Our onboarding team collects ID documents from new hires across four UK offices. Before this, half the attachments came through email in the wrong format. Now they arrive correctly — and we get a reminder to follow up automatically if someone hasn't sent by day three."
James P.
HR Operations Lead · Horizon HR Solutions
Set up your first onboarding request in under two minutes. Free to start.
Create your first requestFree plan · No credit card · Takes 2 minutes